Administration of Medicine

                                                     Policy statement:


AIS will undertake to ensure compliance with the relevant legislation with regard to procedures for supporting children with medical requirements, including managing prescribed medicines and maintenance drugs and to ensure best practice by extending the arrangements as far as is reasonably practicable to others who may also be affected by our activities.

It is our policy to ensure that all medical information will be treated confidentially by the Principal and staff. All staff have a duty of care to follow and co-operate with the requirements of this policy.

It is the policy of AIS not to take responsibility for the administration of non-prescribed medicines, (e.g. Calpol or cough mixtures provided by parents) as this responsibility rests with the parents. All parents are requested to indicate whether staff can, under certain circumstances, administer Calpol to a child. In these cases reconfirmation from the parents will be sought, and a careful record of dosage given recorded.


    • Responsibility for ensuring that children are supported with their medical needs together with all administration of medicines in AIS is held by the Principal who will ensure that:


    • Principles for safe practice are established and followed in the management and administration of:


    • Prescribed medicines.


    • Maintenance medicines.


    • Emergency medicines.


    • Clear guidance is given to all staff on the administration of medicines.


    • There are sufficient numbers of appropriately trained staff to manage and administer medicines.


    • There are suitable and sufficient facilities and equipment available to aid the safe management, storage and administration of medicines.


    • The above provisions are clear and shared with all who may require them.


Parental responsibility:

  • The administration of medicines to any pupil is the overall responsibility of the parents/guardians of that pupil.

Administering of prescribed medicines and records:

  • When deciding upon the administration of prescribed medicines (e.g. antibiotics, inhalers), maintenance and emergency medicine needs for pupils AIS will discuss and agree the requirements with the parents and make reasonable decisions about the level of care required.


    • Any pupil required to have prescribed medicines is to have an Administration Of Prescribed Medicines & Treatment Consent Form (Appendix 1) signed by the parent and a Record Of Prescribed Medicines Given To A Pupil Form (Appendix 2) will be completed each time the medicine is administered. These will be kept on file in the Medical Room.


    • In addition, for pupils requiring prescribed maintenance medicines (e.g. insulin), a Health Care Plan (Appendix 1 reverse page) will be completed for the child concerned. These are to be reviewed with the parents at the beginning of each term to ensure continuing suitability.


In addition, for emergency medicines, for example:


    • Injections of adrenaline for acute allergic reactions.


    • Rectal diazepam for major fits.


    • Injections of Glucagan for diabetic hypoglycaemia professional training and guidance of school staff from a competent source will be undertaken before commitment to such administration is accepted.


    • Prescribed medicines must be administered strictly in accordance with the prescriber's instructions. The sick bay will be used for medicine administration and treatment purposes.


    • No medicines may remain in the classroom environment


    • If a child refuses to take prescribed medication the Principal is to be informed and parents are to be informed at the earliest opportunity.


Emergency services:


  • When a medical condition causes a pupil to become ill and/or requires emergency administration of prescribed medicines, an ambulance is to be called and the parents notified. A member of staff is to remain with the pupil at all times


    • The procedure for notifying parents will be to use all telephone numbers available to contact them and leave a message should the parents not be contactable.


    • In the event that parents cannot be contacted and a message has been left, AIS will continue to attempt to make contact with the parents every hour. In the interim a qualified first aider or another member of staff will remain with the child until the parents can be contacted and arrive.


    • In the event that the child requires hospital treatment and the parents cannot be contacted prior to attendance, the qualified first aider or another member of staff will: Accompany the child to hospital.


    • Take copies to the hospital of the pupil's medical and admission forms.


    • Record of Prescribed medicines given to a pupil


    • Remain with the child until the parents can be contacted and arrive at the hospital.


In addition to the administration of treatment records, any medical condition requiring external or hospital treatment are to be recorded in accordance with AIS's Health and Safety Policy.



  • Where staff are required to carry out non-routine or more specialised administration of medicines or emergency treatment to children, appropriate professional training and guidance from a competent source will be sought before commitment to such administration is accepted. Refresher training is to be scheduled at appropriate intervals.

Storage and disposal of prescribed medicines:

    • The storage of medicines will be undertaken in accordance with product instructions and in the original container in which the medicine was dispensed.


    • It is the responsibility of all staff to ensure that the received medicine container is clearly labelled with the name of the child, the name and dose of the medicine, the frequency and method of administration, any potential side effects and expiry date.


    • Prescribed medicines, clearly marked with the pupil's name, are to be kept in the Sick Bay out of reach of pupils.


    • All prescribed medicines requiring cool storage are to be kept in the refrigerator in the staff kitchen


    • It is the responsibility of the parents to provide medicine that is in date. This should be agreed with the parents at the time of acceptance of on-site administration responsibilities.


    • It is the responsibility of the parents to ensure that all medicines no longer required including those which are date-expired are returned to a pharmacy for safe disposal.


  • At the end of each term all remaining prescribed medicines held for pupils, whether or not in date, are to be returned to the pupils' parents.